TERMS AND CONDITIONS


BOOKING & PAYMENT

A completed booking form with agreed services will be sent out detailing payment.

It a deposit is taken it will be 25% to secure date.  This is non-refundable for events cancelled less than 12 weeks before.  If you are forced to cancel, with less then 12 weeks before your event, due to exceptional circumstances, we may agree to postpone the engagement to a mutually agreed future date within 6 months of the original date (subject to our availability), and to transfer any monies paid by you to that future date, but we shall not be obligated to do so. The balance will be required on or before your event.

For some sessions a deposit will not be required, invoices will be sent after the event with 21 days payment terms.

For film, invoices for 50% of the agreed fee will be issued after filming and the remaining 50%, and any additional costs, will be invoiced after the project is completed, these must be paid within 21 days.

An addition 20% will be added to late invoices.

CREATIVE LICENCE

We will use our reasonable skills, experience and expertise to photograph images and/or capture video of the activity/event described on the booking form and to undertake such other services as detailed on the booking form.  

We will also endeavour to comply with your reasonable requests and suggestions in undertaking such activities.  However, subject to this, we cannot guarantee that every moment/event/person will be captured or that a certain number of acceptable images or footage will be taken.  

We must therefore retain final creative/artistic control in relation to the number, type and quality of images, footage and post-production services.  If you require re-edits of any material, this will be subject to an additional charge.


TRAVEL

Travel is typically included within 20miles of RH8.  Beyond this it will be charges at 45p per mile by car or at cost for any public or private transport. 


SOLE PHOTOGRAPHER/FILMMAKER

Unless previously agreed Kate York Photography & Film will be the only official photographer or film-maker at your event.

PERMISSION

You agree to notify any venues of your intent to photograph and/or film and arrange all the required permissions.  Please notify us as soon as possible if there are any restrictions that may affect us to enable us to explore alternative options.

CONSENT

As the lead booker you are responsible for notifying any parties involved of your intent to take photos or footage and have sough from them their consent. Please advise them to view my Privacy Policy so they are aware of how their information and image will be stored.


FORCE MAJEURE

In the unlikely event that we are unable to comply with our obligations (eg total equipment failure, injury, sickness or any other cause) or we are forced to cancel this agreement, our liability shall be limited to a full refund of any monies paid by you to us.  If possible we will make best endeavour to find an approved colleague to cover the event or move the shoot to another mutually suitable date.

UNREASONABLE BEHAVIOUR

In the unlikely event that you, or anyone at your session/event, behaves in an unreasonable manor or is deemed not to be in control of themselves due to the influence of alcohol/drugs then Kate York Photography and Film reserves the right to end the session/event immediately. We will deliver any images/footage already taken but you will not be entitle to any refund.

   

IMAGES

Selected, fully edited images will be delivered with a pleasing colour balance, consistent with my work. We cannot guarantee exact colour matching during the printing process due to individual monitor setting and the variations with printers.

FOOTAGE

Selected footage will be edited as agreed and delivered as final packaged films. Reasonable changes to films are included, substantial changes to structure, style or timing will incur an addition cost. This will be discussed at the time of requested changes and will be approximately £30/hour.

           

COPYRIGHT             

All Images and footage remain the property of the Kate York Photography & Film and protected by the Copyright, Design & Patents Act 1988.

You shall be entitled to make unlimited personal or professional use of the images and footage across your own media channels, as described in your contract or invoice.  If you wish to make any public use or display of the images or footage, this must be agreed with Kate York Photography & Film and you must agree to include a reasonable credit to Kate York Photography & Film as the copyright owner.  

Kate York Photography & Film is entitled to use the images and footage in any of the following areas: website, social media, promotion, showreel, literature, exhibitions, competitions, advertising and the like.  

DELIVERY

We will use our reasonable endeavours to deliver your images/videos to you in an agreed timeline or within 4 weeks of the event.